DATA PROTECTION POLICY

Strawberry Hill Community Choir processes personal information (email address, home address, phone number and emergency contact details) of individuals attending choir sessions and who consent to the organisation doing so.

The information will be used to inform members about choir events and occasional other relevant singing activities.

Strawberry Hill Community Choir takes photographs & videos of members taking part in choir events. These are used for publicity on the choir website, posters & social media. Members are asked for their consent for photos & videos to be used in this way and have the opportunity to refuse consent or to with draw consent at any time.

Strawberry Hill Community Choir processes the information in accordance with the Data Protection Act 2018 and the principles in the GDPR in the following ways:

• Lawfulness, fairness and transparency
  A clearly written privacy notice will be written on the form that new members are asked to sign when they give their contact details and indicate consent to the use of photos and videos. Data will only be used for the purposes described.
• Adequate, relevant and limited to what is necessary
  The information collected will only be what is necessary for the running of the organisation, for establishing and maintaining membership of the choir. No information other than contact details shall be collected. The information will not be shared with any 3rd party without permission and only shared within the choir on a strict need to know basis.
• Accurate and up to date
  All reasonable steps will be taken to ensure that the information is accurate. The email list will be updated regularly and at least once every two years, and members will be removed when they ask to be removed. Any inaccuracies will be rectified as soon as possible.
• Only hold the information for as long as is necessary
  The list will be updated regularly (see above).
• Appropriate control and choice
  The privacy notice on the consent form will make it clear that choir members do not have to provide their contact details to take part in choir events, and that they can withdraw consent for us to hold any information they give us at any time.
• Security
  Personal data will be held on a password protected computer, and on a secure email list. Any paper copies of personal information will be kept in a locked filing cabinet and shredded when no longer needed.

All rights of data subjects under the Data Protection Act 2018 and the EU General Data Protection Regulation (GDPR) will be respected.

RIGHT TO COMPLAIN
You have a right to complain to the Information Commissioner’s Office if you think that there is a problem with the way your data has been handled.           

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

RIGHT OF ACCESS
Choir members have a right to access the information held about them free of charge. We will respond to such requests as soon as possible and at the latest within one month of the request.

RIGHT OF ERASURE
Choir members have a right to ask for all information held about them to be erased. We will respond to such requests as soon as possible and at the latest within one month of the request.

RIGHT TO RECTIFICATION
Choir members have the right to correct or delete personal information that they think is inaccurate or incomplete

RIGHT TO DATA PORTABILITY
Choir members have the right to ask that we transfer their personal information to another organisation.

WHERE WE GET PERSONAL INFORMATION FROM
Paper choir membership form
Website contact form

COOKIES
This Website may place and access certain Cookies on your computer. Strawberry Hill Community Choir uses Cookies to improve your experience of using the Website and to collect anonymised demographic information for analytical purposes. Strawberry Hill Community Choir and the site host, WordPress.com, have carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.